Education
SharePoint Portal

Loreto MinistriesDocument Portal

Centralizing information and streamlining document management for a leading educational ministry organization.

Multi-location Organization
Document Management
Advanced Search
IndustryEducation
ChallengeDocument Chaos
SolutionSharePoint Portal
OutcomeStreamlined Operations

The Challenge

Information scattered across multiple locations was creating operational inefficiencies

Disorganized Information

Documents and materials scattered across multiple locations with no central organization system

Outdated Content

Risk of using outdated information due to lack of version control and content management

Inconsistent Branding

Unprofessional appearance due to lack of consistent branding across materials and documents

Impact on Operations

Affected Departments

  • Communications Department
  • Loreto Ministries Staff
  • Province & MWIA Staff
  • Sisters

Business Impact

  • Excessive documentation requests
  • Unnecessary support time
  • Professional reputation risks
  • Operational inefficiencies

The Solution

A comprehensive SharePoint-based portal system with advanced search and user management

SharePoint Online

Centralized file storage with specific metadata for organized document management

  • • Structured file organization
  • • Custom metadata fields
  • • Version control
  • • Access permissions

Admin Portal

Secure user authorization system built with IdentityServer 4

  • • User authentication
  • • Role-based access
  • • Security management
  • • Audit trails

Search Portal

Microsoft Blazor application with advanced filtering capabilities

  • • Microsoft Graph API
  • • SharePoint REST API
  • • Advanced filtering
  • • Intuitive interface

Technical Architecture

Core Technologies

SharePoint Online
Document storage & management
Microsoft Blazor
Modern web application framework
IdentityServer 4
Authentication & authorization

Integration APIs

Microsoft Graph
Unified API endpoint
SharePoint REST
Content filtering & search
.NET Core
Backend services

Outstanding Results

Transforming document management and operational efficiency

Reduced Support

Significant decrease in documentation requests and support time

Consistent Branding

Professional appearance with unified branding across all materials

Centralized Info

All information accessible from a single, organized location

Key Benefits Achieved

Operational Efficiency

Streamlined document access and reduced administrative overhead

Professional Presentation

Consistent branding and up-to-date information across all materials

Easy Access

Intuitive search and filtering capabilities for quick document retrieval

Secure Management

Role-based access control ensuring appropriate document security

Technology Stack

Modern Microsoft technologies for enterprise-grade document management

SharePoint Online

Document storage and collaboration platform

Microsoft Blazor

Modern web application framework

IdentityServer 4

Authentication and authorization

Microsoft Graph

Unified API for Microsoft 365

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